Auto-Booking

Appointments Booked While You Talk

AI checks your calendar, finds available slots, and books appointments during the call. No back-and-forth emails. No double bookings. No no-shows.

Real-time calendar availability check
Automatic confirmation via SMS & email
Reduce no-shows by up to 40%
New Appointment
Just booked via AI
Confirmed
JR
Jennifer Rodriguez
+1 (415) 555-0132
Tuesday, Dec 10
2:30 PM
HVAC Inspection
60 minutes
SMS confirmation sent Just now
Email confirmation sent Just now
Reminder scheduled for Dec 9

The Old Way vs. Auto-Booking

Without Auto-Booking

  • 3-5 calls to book one appointment
  • 30% no-show rate without reminders
  • Double bookings cause customer frustration
  • 5+ hours/week on manual scheduling
  • Missed calls = missed revenue

With Auto-Booking

  • 1 call = appointment booked instantly
  • 40% fewer no-shows with auto-reminders
  • Zero double bookings with real-time sync
  • 5+ hours saved every week
  • 24/7 booking even after hours
HOW IT WORKS

How Auto-Booking Works

3 simple steps to automated appointment scheduling

1

AI Checks Availability

When a caller wants to book, AI instantly checks your connected calendars for available time slots. Real-time sync, no conflicts.

Works with Google Calendar, Outlook, and more.

2

Caller Picks a Slot

AI offers available times in a natural conversation: "I have Tuesday at 2:30 or Wednesday at 10. Which works better for you?"

No hold music, no waiting for a human.

3

Instant Confirmation

Appointment is created, calendar is updated, and the customer receives SMS & email confirmation with all details. Reminders are scheduled automatically.

Reduce no-shows with automatic reminders.

Book More Appointments, Lose Fewer Customers

Let AI handle scheduling while your team focuses on serving customers.

Key Features

Real-Time Calendar Sync

Connects with Google Calendar, Outlook, Apple Calendar, and more. Availability updates instantly.

Multi-Staff Scheduling

Book appointments with specific team members based on skills, availability, or customer preference.

Automated Reminders

Send SMS and email reminders 24 hours, 2 hours, or any interval before the appointment.

Easy Rescheduling

Customers can reschedule via phone, SMS, or email. AI finds new available slots automatically.

Buffer Time & Prep

Add travel time, setup time, or breaks between appointments automatically.

No Double Bookings

Real-time availability checks prevent overlapping appointments across all booking channels.

Made for Your Business

Home Services

Plumbing, HVAC, electricians, contractors

Book service calls with available technicians based on location, job type, and expertise. Include travel time automatically.

Clinics & Healthcare

Medical offices, dental, veterinary

Schedule patient appointments with the right provider. Collect intake info during the call. Send appointment prep instructions automatically.

Salons & Spas

Hair, nails, massage, beauty services

Book with specific stylists or therapists. Handle service duration, multiple services, and stylist preferences in one call.

What Results Can You Expect?

↓40%
Reduction in no-shows
↑60%
Faster booking time
5+
Hours saved per week
0
Double bookings

Results based on customers using Auto-Booking for 60+ days.

Part of the Vozexo AI Phone Suite

Auto-Booking works seamlessly with our other features

Inbound Call
Smart Screening
Auto-Booking
Confirmation
On Calendar

Frequently Asked Questions

Which calendars does Auto-Booking work with?

We integrate with Google Calendar, Microsoft Outlook, Apple Calendar, and most calendar systems that support CalDAV. You can also connect via Zapier.

Can I set different availability for different services?

Yes. You can set different time slots, durations, and team members for each service type. Emergency calls can have different rules than routine appointments.

How do reminders work?

Customers receive automatic reminders via SMS and/or email. You configure the timing: 24 hours before, 2 hours before, or any interval you prefer.

What if the customer needs to reschedule?

Customers can call back and AI will handle the rescheduling. They can also reply to the confirmation SMS or click a link in the email to change their appointment.

Can I add buffer time between appointments?

Absolutely. Set buffer time before or after appointments for travel, prep, cleanup, or breaks. This applies automatically when booking.

Does it work for multiple team members?

Yes. Each team member can have their own calendar and availability. AI can book with the right person based on skills, location, or customer preference.

Stop Playing Phone Tag

Let AI book appointments while you focus on your work. Customers get instant scheduling. You get a full calendar.

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